The 12 best task management software for better productivity

In fact, it has one of the most generous forever-free plans that doesn’t limit your users. If you decide you need more features or fewer limitations, you can upgrade to a paid plan, which starts at $5 per seat, per month . Taskworld’s forever free task management software plan includes unlimited tasks and projects, and 1 GB of storage, but is limited to five users. The task management tool allows you to sort task lists and boards by name, project, start or due date, priority, and assignee. Todoist’s is a task management software solution with which you cancreate to-do listsfor personal or work-related tasks, and organize them in one place.

Also, Azendoo eases sharing of documents among team members and enhances project planning. Airtable enables small organizations to create, utilize, share, and sync data. These features work when Airtable integrates spreadsheet applications and database functions. In turn, this integration permits project managers to interact with and program data. Hive is a useful task manager for improving workplace productivity and managing projects. This platform enhances workflows by integrating communication and organizational activities.

Some of the most popular free options for task management include Trello, monday.com, ClickUp and Basecamp. It allows you to create task lists, set project start and due dates, add tags andonline checklists, drag and drop cards, make your task recurring, and assign them to members. This project management tool lets you schedule tasks and manage your work on a timeline. You can also sort, filter, and search for specific tasks and monitor progress. Smartsheets is a cloud-based spreadsheet that increases teams’ productivity by facilitating the fast completion of projects.

You also get Zoho Analytics integration and an automation engine that enables you to execute multiple actions in batch. And if you want help finding out how viable your projects are, then Work Intelligence is there for you. You can get requested work auto-assigned to team members and notify them via email or desktop notifications. Teamwork enables you to collaborate with clients for input and feedback to ensure you meet expectations. Spending less time in unnecessary meetings leaves more time for actually getting the work done. No one loves excessive time in meetings or days of back-to-back chaos.

• Use ProjectManager.com to create lists of tasks for yourself or teammates, as well as add comments, share files, adjust scheduling, and track progress.
• You can conveniently manage tasks through your smartwatch, use Siri to create shopping lists for the different stores you shop at, and plan your day using the daily planner.
• Some of these software platforms are best suited for large teams and others for individuals.
• Even the entry-level paid plan has significant limitations, including no ability to track change history and no project-level tags.
• You have the option of hiding your folders from other team members.
• Then link task dependencies to avoid slippage, automate recurring tasks and add milestones to break the project into manageable phases.

Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process. After careful consideration, I’ve determined that these are the most important criteria when selecting the best task management software. Here’s a brief list outlining the whats and whys of my selection.

How Much Does Task Management Software Cost?

You can also customize how often you receive them and on what platforms they appear. We also have a list of the top VPNs for work and a list of team building tools. You can access Clickup from your mobile phones and desktops and can import files from other platforms. The Plus version is $8 per user, per month, and the Pro is $10 per user, per month. Plus is $10 per user, per month, and Pro is $20 per user, per month. Enterprise is available, but you need to contact them for a quote.

View and update all your ProjectManager tasks in Jira for maximum efficiency. Create summary tasks, subtasks and dependencies to correctly order your tasks and their relationships. Integrations include Slack, G Suite, Dropbox, and many more , as well as over 1,000+ integrations through Zapier.

I just use the RingCentral desktop app (there’s a mobile app too!) to keep both teams organized. Sure, giving your clients full permission to make edits as they please is a problem at the other end of the spectrum. But with customizable access for each task, you can set privileges depending on the need. For example, you can give editing access to your team of creatives, suggesting mode for clients and experts, and viewing mode for anyone who needs to give a final OK. If you’re one of those who loves that feeling of marking your tasks as “done”, checklists are the ultimate option.

Best for Visual Representation of Tasks

All projects need to be completed on time and on task, which is why task management software is so important. If you have a project you need to complete, a task manager can help you understand the scope of that project and break it down into more manageable tasks. There’s a forever-free plan that gives you access to more than 200 templates for boards to help with lead capture, campaign planning and project management, to name a few. You’re limited to 500MB of file storage, but you can create an unlimited number of documents.

Trello is a task management tool that aims to help you visualize tasks, create a shared perspective on your projects, and organize and prioritize your personal and work life. If you’re a project manager who likes using a Gantt chart, Flow could be the best task tracking software for you. Most of the projects are color-coded to help you quickly navigate between individual tasks and projects in your workflow. Unlike other task or project management software, Any.do also has an intuitive calendar to help you see how your events and tasks fit together. This task management solution can also organize tasks and filter your workflow by due date or category. The main function of task management software is to boost productivity.

Monday.com is one of the best task management software that can be accessed through desktop as well as mobile phones. This task management tool lets you manage your team’s workload, see who is doing what and prevent burnout. You can design different to-do lists using customizable themes provided by this best task management software. This best task management software converts complex workflows into easily manageable tasks. By using this task management system, you can design the workflow as per your business need and even obtain detailed reports to track progress.

The 23 Best Task Management Software in 2023 (Free And Paid Tools)

BigTime is a leading Professional Services Automation software that helps you scale your business by giving you the ability to track and act on your operational metrics. With BigTime Wallet and client portal, you can get paid faster using custom invoicing and payment processing. A task management tool is a spreadsheet or board that allows you to add, manage and complete tasks as part of a project.

From there, the Premium is $10.99, Business is $24.99, and Enterprise price is available upon request. Maybe it’s because I’m a triple Virgo, but for me, when everything’s organized and in one place, it makes me feel prepared for the day ahead. It helps you to join millions of people to capture ideas, organize life, and do something creative every day. Enterprise version allows managing team members with advanced admin controls like service account. Any.do can be integrated with google calendar to mark important dates such as deadlines. You can attach files from drive or from your computer to ongoing projects.

A task management tool is any digital tool that helps you plan, track, and complete a unit of work. Task management tools will often help list, test, expense, and otherwise organize a given task or subtask. Task management software may also show dependencies between tasks so you know in what order things need to be done.

Collaborate with your team

While a sticky note or basic list approach may be comfortable and familiar, it can be tricky to move tasks around, group similar work items, and prioritize them in the best order. And when things shift or change, it will be harder to update without best expense management software 2028 spending a lot of time redoing it all. Join us as we guide you through everything you ever wanted to know about task management but were too afraid to ask. Fortunately, there is an abundance of digital solutions to help streamline task management.

And while the app comes with a hefty price tag, there is a free version for trying things out too. The free version restricts many advanced features and is only suitable for light use. Additionally, Trello allows you to invite new members to collaborate in your workspace, track tasks, and use color-coded labels for organization.

Trust Technology to Help Manage Your Tasks

The platform also provides summarized overviews of project progress. You can change work to Grid, Gantt, Card or Calendar views, depending on tasks and preference. ClickUp can accommodate teams larger than a thousand people and is a reliable platform for organizations with many stakeholders.

It helps your team collaborate effectively

Tasks are collected as cards under columns that represent different phases of execution. Just drag and drop the card from column to column as work progresses. See bottlenecks and overdue tasks quickly for better task management. Use our task management software to add deadlines, priority levels, attachments, descriptions and tags to better sort through your tasks. Task management software can roughly be categorized aspersonal productivity/to-do listsandenterprise/team-based task tracking.

We also considered our own experiences with this software and read tons of verified reviews from customers about their experiences. While the software is jammed with features, they’re not always the best quality and may require some editing to focus on what works best. This adds to the overwhelming quality of working in the software, which can be both confusing and tedious. This insights and his love for researching SaaS products enables him to provide in-depth, fact-based software reviews to enable software buyers make better decisions. Todoist boosts productivity by using keyboard shortcuts and managing all your work, from daily to-dos to whole projects. Podio brings large teams together to collaborate on work in a simple but powerful way.

You have to enter them manually, which is a deal-breaker for those who use Excel and Microsoft Project. That takes away valuable time that could be better served elsewhere. Collaboration enables you to have online brainstorming sessions, tag team members in your comments, engage https://globalcloudteam.com/ in private chats, and even hold virtual meetings. With a 14-day free trial, you can experience Nifty’s custom roles, priority support, proofing, and more advanced functionality. You can also set reminders and compare estimated time to actual time to measure performance.

Of course, if you aren’t a fan of high-tech solutions, you can always use a simple task management approach. You can rely on generic programs with note-taking and organization functions like Google Sheets, Google Docs, Microsoft Word, and Microsoft Excel. Other features include the ability to assign multiple people to a task, native time tracking, and a Gantt chart, a horizontal chart that shows what has to be done and when. In terms of collaboration, users can attach notes, files and links when discussing tasks. These comments can be easily tracked and will never fall through the cracks. Tag anyone in the tool to bring them into the conversation, and team members never lose track of deadlines thanks to email alerts and in-app notifications.

Some of these software platforms are best suited for large teams and others for individuals. Choosing the perfect task management software for your team involves thoughtful consideration. Some factors to consider are your budget, team size, the kind of service you offer, and your business needs.

And it integrates with many popular apps like Slack, Google Drive, and Microsoft Teams, so there’s no need to stop using software you already love. SmartTask integrates with Zapier, Integromat, Slack, Jotform, Mailchimp, and many other applications. It also offers a white labeling feature that allows you to show off your branded workspace. Seamless importing and round-tripping of Microsoft Project plans, Excel files & CSV files. Create approval settings to ensure everything gets reviewed correctly. You might be in need of a Productivity App to give you a mental boost and identify bottlenecks.